Running a small business involves juggling a myriad of tasks, and one of the most crucial is ensuring your employees are paid accurately and on time. Payroll stubs are a fundamental part of this process. They provide a breakdown of an employee’s earnings, deductions, and the final amount they receive in their paycheck. For small business owners, having an efficient payroll stub generator can save time, reduce errors, and ensure compliance with tax laws.
In 2025, numerous tools are available to help small business owners generate payroll stubs effortlessly. Here’s a guide to the best payroll stub generators you should consider for your business.
1. StubCreator
StubCreator is one of the leading payroll stub generators for small businesses in 2025. It stands out for its user-friendly interface, customizable options, and a wide range of features designed to meet the needs of small business owners. Whether you need to create pay stubs for employees or contractors, StubCreator has you covered.
Key Features:
- Customizable Templates: StubCreator offers various templates that allow you to adjust the design and layout according to your business’s needs. You can add company logos, customize text fields, and modify the format to match your branding.
- Easy Data Entry: The tool simplifies data input with clear instructions, making it easy for business owners with little accounting experience to create payroll stubs.
- Deductions and Taxes: StubCreator supports federal, state, and local tax calculations, ensuring that the deductions are accurate and comply with current regulations.
- Automatic Updates: The software stays updated with the latest tax laws, reducing the risk of errors or compliance issues.
- Cost-effective: StubCreator is an affordable choice for small businesses. Its pricing plans are scalable, so you can upgrade as your business grows.
Best For: Small businesses looking for a straightforward, cost-effective solution to generate payroll stubs.
2. Gusto
Gusto is a popular payroll management software that also provides payroll stub generation services. It’s particularly beneficial for small to mid-sized businesses. Gusto makes managing payroll an effortless task with automatic tax filing, benefits administration, and a host of other HR services.
Key Features:
- Comprehensive Payroll Solutions: Gusto not only generates pay stubs but also handles payroll processing, employee benefits, tax filings, and more.
- User-Friendly Interface: Gusto offers an intuitive dashboard that simplifies payroll management. It is particularly appealing to business owners who may not have an accounting background.
- Tax Compliance: The software automatically calculates and files taxes, which ensures your business stays compliant with federal, state, and local tax requirements.
- Employee Access: Gusto allows employees to access their pay stubs and tax forms online, reducing the administrative burden for business owners.
- Scalable Plans: Gusto offers various pricing tiers, allowing you to choose the plan that best fits your business size and requirements.
Best For: Businesses looking for a comprehensive payroll solution that includes pay stub generation and other HR services.
3. QuickBooks Payroll
QuickBooks Payroll, from the renowned accounting software provider Intuit, offers a reliable solution for generating payroll stubs. It integrates seamlessly with QuickBooks accounting software, making it a great choice for businesses already using the platform for their financial management.
Key Features:
- Integration with QuickBooks: If your business already uses QuickBooks for accounting, QuickBooks Payroll will integrate smoothly to provide a unified payroll solution.
- Automatic Tax Calculations: The software handles tax calculations for you, ensuring compliance with the latest laws and regulations.
- Pay Stub Customization: QuickBooks Payroll allows you to customize the format of your pay stubs, making them more personalized to your brand.
- Direct Deposit and Check Printing: You can pay employees via direct deposit or print physical checks, depending on your preference.
- 24/7 Support: QuickBooks offers round-the-clock customer support, which is ideal for businesses that need assistance with payroll matters at any time.
Best For: Businesses already using QuickBooks for accounting or those that want a seamless payroll solution integrated with their financial management system.
4. Paychex Flex
Paychex Flex is another excellent payroll software that provides powerful tools for generating payroll stubs. It is tailored for small to medium-sized businesses and offers a full range of payroll and HR services, including tax compliance, benefits administration, and time tracking.
Key Features:
- Comprehensive Payroll Features: Paychex Flex simplifies the payroll process by offering features like tax filing, automatic pay stub generation, and direct deposit options.
- HR Tools: Beyond payroll, Paychex Flex includes tools for onboarding new employees, managing benefits, and handling time and attendance.
- Mobile Access: Paychex Flex offers a mobile app that allows business owners and employees to access payroll information and pay stubs on the go.
- Scalable Plans: Paychex Flex is suitable for growing businesses. As your business expands, you can scale up your subscription to access additional features and services.
- Expert Support: Paychex provides access to payroll experts who can assist with any questions or concerns about your payroll process.
Best For: Small to medium-sized businesses looking for an all-in-one payroll and HR solution with mobile capabilities.
5. Square Payroll
Square Payroll is a part of the Square ecosystem, which is best known for its point-of-sale (POS) system. Square Payroll is an ideal choice for small businesses, particularly those in retail or service industries, that need a simple and reliable payroll stub generator.
Key Features:
- Simple Payroll Process: Square Payroll makes it easy to run payroll by automatically calculating pay, taxes, and deductions. Employees can also receive pay stubs via email.
- Integration with Square POS: If your business already uses Square for payment processing, Square Payroll integrates smoothly to provide a seamless payroll experience.
- Direct Deposit: Employees can opt for direct deposit, and the software supports automatic tax calculations.
- Affordable Pricing: Square Payroll offers a flat monthly fee, which is transparent and easy to understand. There are no hidden fees or additional charges.
- Employee Management: Square Payroll also allows you to manage employee benefits and time tracking, making it a good option for small business owners who want to keep everything in one place.
Best For: Small businesses already using Square for payment processing or those looking for a simple, affordable payroll solution.
6. OnPay
OnPay is a cloud-based payroll solution designed for small businesses and nonprofit organizations. It offers a wide range of features at a competitive price point and is known for its excellent customer support and ease of use.
Key Features:
- Automatic Payroll and Tax Calculations: OnPay automatically calculates payroll taxes for federal, state, and local requirements, ensuring compliance.
- Pay Stub Generation: OnPay makes it easy to generate pay stubs for your employees, which they can access online.
- Affordable Pricing: OnPay offers competitive pricing with no hidden fees, making it a good option for small businesses on a budget.
- HR Features: In addition to payroll, OnPay provides basic HR features such as employee onboarding and benefits management.
- Multi-State Payroll: If you have employees in different states, OnPay can handle multi-state payroll, which is crucial for businesses with a distributed workforce.
Best For: Small businesses and nonprofits looking for a budget-friendly payroll solution with comprehensive features.
Conclusion
Choosing the right payroll stub generator for your small business in 2025 can make a significant difference in how efficiently you handle payroll. Whether you are looking for a simple pay stub generator like StubCreator or a more comprehensive solution like Gusto or QuickBooks Payroll, there are plenty of options available. The best choice depends on your business size, the complexity of your payroll, and your specific needs.
Consider your budget, the level of support you require, and any additional features (like tax filing, employee benefits, and direct deposit) when selecting a payroll stub generator.
